EXHIBITOR
FREQUENTLY ASKED QUESTIONS
EXHIBITOR MANUAL - WHAT INFORMATION IS IN IT?
The exhibitor manual contains all information relating to the show. It is split into sections for ease of navigation. Please use the search button if you are looking for a specific term. We recommend that you read each section that is relevant to you, in detail, before arriving onsite to ensure you have everything you need for your stand.
Show Info Section contains Show Time table, Show information, venue information, stand construction, Health & Safety etc.
Task Section contains all the tasks allocated for you to complete based on your stand package.
WHAT IS THE DIFFERENCE BETWEEN SPACE ONLY AND SHELL SCHEME?
If you book a space only stand that is all you get “the space”. AND If you book a shell stand this will include the below:
- Carpet in light grey colour
- 2.5m Octanorm aluminum system
- Fascia board with the exhibitor's name
- One led spotlight per six square meters,
- 2.3 KW power supply
- Basic night cleaning
HOW CAN I ORDER SERVICES
You can order your requirements through the venue portal.
Venue Portal is for ordering any of your requirements like electricity, furniture, water & waste, etc. for your stand from the venue directly.
WHERE CAN I FIND THE MARKETING KIT FOR WORLD OF COFFEE
The marketing tool kit can be downloaded using the link here: Exhibitor Mark
HOW CAN I REGISTER FOR MY EXHIBITOR BADGES?
- All exhibitors, including any members of your team who will work on the stand during the show, must register for badges. Please see the Exhibitor Registration page of the exhibitor manual Show info section.
- An email will be sent from the registration system for you to create an account. Once your account is created your allocated badges and exhibitor invites will be available there for use.
REGISTRATION INFORMATION & ALLOCATION?
A reasonable quantity of Exhibitor Badges will be supplied to Exhibitors. These are not transferable and it is requested that special care be exercised to prevent them getting into unauthorized hands. Exhibitors can apply for their badges through the correct registration form provided by the operations team. Additional exhibitor badges can be purchased for €25 per badge through your dedicated log in. The dedicated login will be sent to the email address we have on file with the subject line World of Coffee 2024. Please do check you junk email if you have not received it in your inbox. Any queries please contact woc@eventhaus.ie
Exhibitor Badge Allocation:
- 4 exhibitor staff badges per 0 - 9sqm
- 8 exhibitor staff badges per 10 – 19 sqm
- 10 exhibitor staff badges per 20 – 39 sqm
- 14 exhibitor staff badges per 40 – 59 sqm
- 16 exhibitor staff badges per 60 – 79 sqm
- 20 exhibitor staff badges for 80 + sqm
- Village Exhibitor badge allocation to 2 per tabletop
Customer Invite Allocations:
- 10 free 1-day Exhibit Hall badges to give to customers for a 0 - 9sqm stand & Village Stands
- 15 free 1-day Exhibit Hall badges to give to customers for a 10 - 19 sqm stand
- 20 free 1-day Exhibit Hall badges to give to customers for a 20 - 39 sqm stand
- 25 free 1-day Exhibit Hall badges to give to customers for a 40 - 59 sqm stand
- 30 free 3-day Exhibit Hall badges to give to customers for a 60 -79 sqm stand
- 40 free 3-day Exhibit Hall badges to give to customers for an 80 + sqm stand
If you require a lead scanner, you can order it directly from the exhibitor portal.
HOW MANY PORTALS ARE THERE IN WORLD OF COFFEE 2024
There are 4 Portals:
- Exhibitor Manual from Organisers
- Venue Portal from the venue to order majority of all services
- Registration Portal to register staff badges and access customer invites
- A2Z Floorplan Portal to upload your marketing information
Please check your JUNK/SPAM folder if you have not received in your inbox as these emails are directly sent from the portal.
FLOORPLAN LINK
The live floorplan can be viewed here.
FLOORPLAN PORTAL
Marketing information on the floorplan portal
We encourage all exhibitors to complete their marketing information on the floorplan portal as soon as possible. This will help you gain more exposure and attract more visitors to your booth. The marketing information you provide will be displayed on your profile on the live floorplan, which is accessible to all attendees and potential customers. To complete your marketing information, please log in to the floorplan portal using the link here.
BUILD UP & BREAK DOWN ACCESS
Badges are not required for Build up and Break down. It is only required during show days.
CATERING CONTACT
Bella Center catering contact worldofcoffee2024expo@bellacenter.dk
PARKING INFORMATION
Entrance 6 will be the main entrance and Entrance 4 will be the side entrance
CAR PARKING
Bella Centre Copenhagen Parking Cost: 150 DKK per day Location: Onsite at Bella Centre Copenhagen Availability: On a first-come, first-served basis Note: Parking permits can only be purchased onsite and cannot be prebooked.
Royal Golf Club Parking Cost: 50 DKK per day Location: Nearby at the Golf Course Availability: Subject to space availability Note: Parking permits can only be purchased onsite and cannot be prebooked.
OVERNIGHT CAR PARKING
If you have a valid permit, you can leave the car overnight. It is only possible at Bella Centre Copenhagen Parking and not the Royal Golf Club Parking
LOGISTICS INFORMATION
Interflow is our official logistics partner which we highly recommend to use for shipping as they can store packages arriving prior to 25th June, have storage onsite as well as other services.
Shipping Guidelines
The Shipping guidelines can be found here
Shipping Tariff
The Shipping Tariff can be found here
STORAGE OF PACKING CASES
Storage of empties can be organised through our logistics partner for the event – Interflow - anderson.marisa@interflow.ie
BWT water + more WATER SUPPLY
We have your filtered water needs covered for the show with our Host Sponsor – BWT Water + more. All you need is to drop by the BWT stand Hall C, Booth CD-007. They will have a filling station at which you can fill your canisters with the best optimized water. Canisters will not be supplied. If you need to get one, we would advise ordering an initial water bottle/cannister from the Bella Center catering and then refilling this on the BWT booth (or your nearest filling station).